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10 Time Saving Apps for Commercial Real Estate Professionals.

TOP 10Managing individual multi-tenant commercial real estate properties is like running a small corporation, without the support staff. Building Owners and Facilities Managers must keep track of every aspect of their property. Here are some of the apps our clients tell us help them run their property’s day-to-day operations — tenant concerns, staffing, contracting for services, repairs, and monitoring expenses.


1. AppFolio

AppFolio is a robust property management software for every aspect of an independent property managers business. It is mobile and web base app for customers using AppFolio’s web-based property management software. This mobility allows you stay more productive while away from the office.


  • Access all resident, owner, property, unit and vendor records.
  • Click to call or email contacts directly from the application.
  • Show map with properties, units, and tenants.
  • Take photos with your iPhone and upload to the AppFolio application for marketing or documentation purposes.
  • Capture notes while working in the field. Attach them to the right contact or property record.
  • Create, edit, and view work orders on the go.
  • Immediate synchronization.

COST: Subscription based fee
DOWNLOAD: Android & iOS

2. Hightower

Hightower is the most sophisticated leasing platform for commercial building owners and brokers. Manage your entire portfolio, deal pipeline, leasing documents, and collaborate with your leasing team, all in real time. Brokers use Hightower to streamline the reporting process and get real work done away from the office. Owners use Hightower to track deals across their portfolio and communicate in real-time with their leasing teams. This app requires a Hightower account.


  • Specifically designed for Commercial Real Estate.
  • The platform allows brokers to monitor available space, keep track of their prospects and negotiations, as well as the ability to access and share important deal files at all times.
  • On the landlord side, Hightower tracks leasing pipeline analytics, trending deal terms, broker performance, and available space.

COST: Basic Free & Pro Subscription
DOWNLOAD: Android & iOS

3. myInventory Manager

MyInventory Manager is an organizational app for your possessions. Property Managers and Building owners can use the app to manage items at each property. Are you keeping track of those items on an Excel file with tabs for each property? This app allows you to organize the items by location and category.


  • Data regarding your possessions available anywhere, anytime.
  • Create real storage locations and organize your inventory by defining them.
  • Lent an item? With a few clicks you can find where you sent an item.
  • eBay connection. Inventoried objects can be sold directly from the app.
  • Guarantee notification function reminds you when the end of guarantee periods on purchased items ends.
  • Itemize your total assets.

COST: Basic Free & Unlimited Pro-Version
DOWNLOAD: iOS Available on iTunes

4.Happy Inspector

Property Management Inspections and Due Diligence Software makes every type of inspection quick and easy. Happy Inspector will save you time and money when producing Routine/Periodic, Move In/Move Out, and Due Diligence inspection reports. All reports are created on the spot and can be sent back to the office during the inspection.


  • Spend less than half the time performing each inspection.
  • No more messy handwriting.
  • Create professional looking custom-branded inspection reports.
  • Use the data you collected during an inspection to create reports.
  • Carry one device; no more lugging around pen, paper, and camera.
  • Support for importing from property management software (Appfolio, Buildium, Propertyware, Yardi, and RealPage, etc.)
  • Compliant with US state reports and templates.

COST: Subscription Based
DOWNLOAD: Android & iOS

5. Property Buddy

Property Buddy gives you a quick look of your previous and current month rents due/paid amounts. YTD totals with the monthly breakdown of your income and expenses as well as a quick view of your tenanted properties. Multi-Unit support for revenue and expense.


  • Quickly send invoices to your tenants via email, send phone or SMS notifications.
  • Export the data into Excel to view property details, income, expenses, and occupancy details.
  • Includes the ability to set up rent changes, late fees, and schedule them in advance.
  • Create notifications to help you remember major events (Gas/Electric Safety Certificates, Insurance Policy renewals, etc.)
  • Storage Vault features stores all your property related documents in one place.
  • Link to your Dropbox or Cloud sync between iPad and iPhone devices.
  • Works offline, no Internet connection required.
  • Record your mileage.

COST: Free
DOWNLOAD: Android & iOS

6. GoConnect

GoConnect is a mobile checklist app designed for real estate agents to be able to manage their leads and transactions as efficiently as possible. What separates GoConnect from other real estate CRMs is that it was conceived specifically for mobile use, resulting in an exceptionally clean and easy-to-use design. For example, when running down the items on your to-do list, you merely need to swipe to the right to mark a task off as completed or swipe left to reschedule it on your calendar.


  • Seven customizable checklists (New listing, Buyer under contract, Seller under contract, Post Closing, Buyer & Seller Leads, and New Contacts).
  • Follow-up plans for new leads and new contacts – ideal for prospecting and referrals!
  • Daily notification reminders to keep you focused on new tasks and upcoming milestones.

COST: Go Connect Free & Go Connect Pro
DOWNLOAD: Android & iOS

7. ReaLync

ReaLync is the first web-based and mobile platform that allows for real-time virtual tours of properties. The RealLync saves agents, brokers, and their clients the time, money and hassle of going through an exhaustive succession of physical visits.


  • HOSTS – Show the Right One, Right Now feature allows you to conduct live private virtual tours while interacting with your clients.
  • ATTENDEES – See the Right One, Right Now. The real-time touring solution that saves time & money, Allows clients to take photos and capture notes, live chat, and interactive maps.

COST: Free

8. DocuSign

The DocuSign app allows professionals to upload important paperwork and email it to all the relevant individuals for their signatures, then encrypts the data to store it securely online.


  • Send documents for an e-signature to anyone via email, Dropbox, Google Drive, Box, and Evernote.
  • On-the-go features allow you to import and prepare a document entirely on your device.
  • Legally binding. DocuSign’s legal signatures comply with the eSign Act.
  • Access to advanced fields includes reminding to sign, void, in-person signing, and reusable templates.
  • The robust real estate features including zipForm Plus integration and web branding.

COST: Basic Free & Tiered subscription plans
DOWNLOAD: Android & iOS

9.  Evernote

Evernote is especially handy if you use multiple devices. Capture a note once, and it’s instantly available on all your devices. Whether it’s text, images or documents, you keep things for a reason.


  • Evernote gives you the tools you need to keep your work effortlessly organized.
  • Sync and comment on content across all devices automatically any computer phone or tablet.
  • Share, discuss, and collaborate productively with others.
  • Create agendas, write memos and craft presentations.
  • Annotate documents with comments and thoughts during team meetings, then share with colleagues.
  • Get your projects underway faster and maximize productivity by letting multiple participants access and work on different aspects alongside each other.

COST: Basic Plan – Free & Pro Plans
DOWNLOAD: Android & iOS

10. Expensify

Expensify captures purchase on the go by linking to your credit card and turns Google maps into instant expenses. It supports multiple users and is excellent for a mobile workforce.


  • SmartScan Technology “reads” your receipt and creates an expense.
  • Set up and edit expenses from anywhere.
  • Enter your hourly rate and length of time worked.
  • Enter distance, use your phone’s GPS or take a picture of your odometer.
  • Sync your card with Expensify to pull your transactions into your account automatically.
  • Email expense reports and convert them to PDF.
  • Create Company Expense Policies to eliminate or flag unqualified expenses.
  • Integration into any accounting system.

COST: Varies based on company size.
DOWNLOAD: Android, iOS, & Windows Phone devices.